Outlook Best Practice for folder usage

Folders can help keep your messages organized. There are four default folders in Mail view: Inbox, Drafts, Sent Items, and Deleted Items. Just like the folders on your computer, folders in Outlook can be nested to create multiple layers of organization. For example, you might create several folders within the Inbox folder to keep track of the different types of messages you receive.

Create a folder in Outlook

Folders provide a way to organize email messages, calendars, contacts, and tasks in Outlook. To add a folder to the folder pane, do the following:

1. In the left pane of Mail, Contacts, Tasks, or Calendar, right-click where you want to add the folder, and then click New Folder.
   
   
   
   
   

   NOTE:  When in Calendar, the New Folder command is replaced with New Calendar.

   
   
   


2. In the Name box, enter a name for the folder, and press Enter.

Did you type something you did not want to and want to quickly go back?

Made a couple edits you did not mean to?

 

Hopefully this will quickly get you back on track.

Ctrl + Z and Ctrl + Y

Pressing Ctrl + Z will undo any change. For example, if you cut text, pressing this key combination will undo the cut.

These shortcuts can also be pressed multiple times to undo or redo multiple changes. Pressing Ctrl + Y would redo the undo.

This does not always work with all programs, closed the page or already pressed save but it can be helpful in a lot of situations.

Running Word, Excel, chrome, RIS/PACS, Medicare billing, calculator(s) and whatever other programs you use daily causing your brain to go a bit crazy?

Fortunately there is a quick and simple way to switch and find the window you need without clicking every icon on your desktop to see if that is the right one.



How do you get this window to popup?  Very easily!

 

On your keyboard at the same time press the Alt key + the Tab key.  You can then release the tab key and just press the lat key to hold that screen open.

 

Once you have that screen open you can press the tab button until you get to the window you want and then release the alt button and it will take you to that window.

 

Or..... use your mouse to select the window you want, just click on the window you want and you are done.

 

Ok, lets take this one step further.  Do not want to hold down the alt key?  Instead of Alt+tab press alt+ctrl+tab and that window will show without holding any buttons.  Just use your mouse to click what you want.

 

When you are using your mouse, hover over the window and it will it bring it to the front of your screen so you can see if it is the correct word file or chrome window.  Then just click it and that window will stay in focus.

Play around with these shortcuts and see if it can speed things up for you or at least help find what you are looking for without pulling out all of your hair.

There is an option that many overlook and always opt for the popular copy selection when really what you want or rather need is that illusive cut option.

Why should I even click it?  I am glad you asked.

Lets say you enter a Patient's last name in the first name field.  You want to transfer what you just typed over from the last name field to the first name field.  You think you should highlight the text, right click or ctrl+c, delete the text and then paste or ctrl+v in the correct field.  While this gets the job done.

Instead of selecting copy (ctrl+c), you can select cut or ctrl+x which copies the
text AND deletes the text all at the same time.  You can then paste it as you normally would.

So to recap,  select the text and press ctrl+X and then go to the correct field and press ctrl+V

AVOID RIGHT CLICK and then selecting your option.  This is time consuming.  Get familiar with your shortcut keys to speed things up a bit.

 

Windows: Hold down the CTRL key then click

• C to copy
  or


• X to cut


• V to paste


• A to select all of the text